Billing and Documentation Update-Billing and Documentation Q&A

Billing and Documentation Q&A

Pdf Summary

This document provides an extensive Q&A update on billing and documentation practices related to critical care (CC) services, focusing on nuances for physicians, advanced practice providers (APPs), and billing procedures.<br /><br />Key points include:<br /><br />1. Critical care billing applies only when the provider actively intervenes in life-threatening organ system dysfunction—not for routine nursing monitoring (e.g., neuro checks for subdural hematoma).<br /><br />2. APPs and physicians must be in the same specialty group and with the same employer (Tax ID) for combined critical care billing. APP CC time adds to physician time for billing; separate APP billing is rare except some state Medicaid.<br /><br />3. Multiple providers can combine time to meet time thresholds for billing codes 99291 and 99292 (critical care initial and additional time codes). Separate specialties (e.g., cardiology and ICU) can bill critical care simultaneously if both actively provide care.<br /><br />4. Medicare (CMS) rules require at least 104 minutes to bill 99292; below that, only 99291 applies. For time-based codes, documentation of exact time intervals is necessary, but EMR timestamps alone are insufficient.<br /><br />5. Split/shared visits require appropriate documentation from all providers performing substantive portions of care, generally on the same calendar day. Only one provider can count time during overlapping rounds or shared activities.<br /><br />6. Critical care requires provider physical presence in or adjacent to the unit; tele-critical care billing is usually not reimbursed outside emergency provisions.<br /><br />7. Procedures (e.g., central lines, intubations, bronchoscopies) are billed separately from critical care time; adequate documentation and image retention (if ultrasound-guided) are required.<br /><br />8. Complex cases meeting criteria—organ failure requiring high-complexity decision-making (e.g., shock on pressors, mechanical ventilation, acute renal failure on dialysis)—qualify for critical care billing. Monitoring without intervention typically does not.<br /><br />9. Family meetings count towards critical care time only if they involve decision-makers and are necessary for patient care; routine updates do not.<br /><br />10. When a surgeon provides post-op ICU care as an intensivist, billing should use distinct taxonomies or modifiers to differentiate surgical from critical care services.<br /><br />11. For billing accuracy, providers should document time spent, service specifics, and medical necessity thoroughly, allowing coders to apply payer-specific rules; overbilling risks require institutional compliance.<br /><br />12. Changes in RVUs and reimbursement rates (e.g., cuts scheduled for 2026) may affect payments but not code definitions.<br /><br />The document emphasizes clear, detailed documentation aligned with CPT and CMS definitions is crucial to support appropriate critical care billing and avoid denials. Providers are encouraged to give complete time records to billers, understand payer rules, and maintain compliance.

Keywords

critical care billing

physician and APP billing

billing codes 99291 and 99292

Medicare CMS rules

split/shared visits documentation

tele-critical care billing

procedures separate billing

complex critical care cases

family meetings billing

documentation and compliance

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